Office Manager – Part-Time Position

Summary

This is a posting for an Office Manager position for the Tuolumne River Trust, functioning out of TRT’s Sonora office. This position is an in-office position, and does not include any options for remote work.  The expected schedule is 24-29 hours per week, scheduled over 3 to 4 days depending on availability.

Information

The Office Manager oversees office operations at our Sonora, CA office, including providing administrative support to the Manager of HR & Administration and the Executive Director.


Primary duties include:

  • Office Management duties:

    • Ensures the office is tidy, organized and functional.

    • Answers phone calls, routes calls appropriately, supports visitors.

    • Travels to the post office 2-3 times per week to pick-up and drop-off mail; routes mail appropriately.

    • Maintains office supply inventory; creates new office supply orders.

    • Assists in ordering program supplies when needed.

    • Functions as the point of contact for landscapers, office cleaner, repair technicians & other vendors.  Ensures trash/recycling are taken out each week.

    • Manages gas card account for 10 vehicles.

    • Assists program staff in scheduling vehicle repairs.

    • Manages electronic and paper filing systems, including scanning & archiving.

    • Manages on-site device inventory.

  • Administrative Support duties:

    • Assists in preparing bank deposits; travels to bank.

    • Assists in donor data entry into the company CRM as needed.

    • Receives & anonymizes all incoming applications; communicates with applicants & hiring managers.

    • Supports the Executive Director:

      • Manage calendar, schedule meetings

      • Assist with travel plans & expense reporting

      • Assist with board and staff meeting prep – scheduling, coordinating, materials

      • Print & mail donor acknowledgement letters

  • Other duties as assigned.

Suggested Qualifications

Strong candidates will have a background and track record that includes:

  • Exhibits polite and professional communication via phone, email and mail at all times.

  • Strong oral and written communication skills, interpersonal skills, and ability to communicate effectively with staff, volunteers, and the public.

  • Strong organizational and time management skills.

  • Attention to details and accuracy.

  • Ability to work independently and as part of a team.

  • Experience as an administrative assistant or office manager.

  • High School diploma or GED equivalent; some college desirable.

  • Person is team player and able to interact effectively with people from different cultures and experiences.

  • Strong computer skills, including Word, Excel, Google suite, Adobe.  Ability to efficiently learn new systems.

  • Lift up to 25 pounds.

  • Must have a valid California driver’s license.

Preferred Qualifications:

  • Experience as an administrative assistant or office manager.

  • Experience with confidential files.

  • Experience with Slack, Asana, Rippling, Bloomerang.

Additional Details

This is a part-time, non-exempt position with an expected schedule of 24-29 hours per week. An hourly rate between $22-25/hr will be paid DOE. The position is based out of our Sonora, CA office and may require periodic travel to other offices. The Office Manager will report to the Manager of HR & Administration.

TRT is an equal opportunity employer. We believe that a varied staff of qualified, intelligent, highly skilled, and creative individuals is necessary to achieve the vision and mission of the organization.

To Apply

Please send an email with cover letter and resume as pdf attachments with subject heading “Office Manager” to jobs@tuolumne.org. Applications are due by April 4th.

Tuolumne River Trust Background

The Tuolumne River Trust promotes the stewardship of the Tuolumne River and its tributaries to ensure a healthy watershed, from Yosemite National Park to the San Joaquin River and the San Francisco Bay-Delta. Founded in 1981, the Trust is the only organization working throughout the watershed, linking Sierra and Valley conservation issues and forging strong ties between rural mountain and valley regions and Bay Area urban communities.

The Tuolumne River Trust is located in the Sierra Nevada and has a core mission of protecting and restoring the Tuolumne River and its watershed for future and present generations. Not only does the Tuolumne River provide ample recreational opportunities such as whitewater rafting, but it also supplies the drinking water for 2.6 million people in the San Francisco Bay Area, hydroelectric power for much of Northern California, and irrigation for 200,000 acres of Central Valley farmland. This watershed was severely impacted by the 257,000- acre Rim Fire in 2013, and a subsequent widespread tree mortality epidemic. The Tuolumne River Trust has funding from agencies such as the Wildlife Conservation Board, the California Department of Fish and Wildlife, and Cal FIRE to help restore watersheds and increase resiliency within the Sierra Nevada. A majority of our work is currently focused in the footprint of the 257,000 Rim Fire of 2013, but new projects continue to occur across the landscape. We work closely with the Stanislaus National Forest, volunteer groups, schools, and various community stakeholders to help ensure an engaged and collaborative approach to landscape restoration is undertaken.